Organisational Issues

Academic Calendar

1st October 2019 – 10th February 2020
Exams: 4th February 2020 – 10th February 2020

14th February – 14th June 2020
Exams: 8th June – 14th June 2020

11th February – 13th February 2020

24th December 2019 – 6th January 2020
10th April – 14th April 2020

01.11.2019, 11.11.2019, 01.05.2020, 11.06.2020


Grading Scale

ECTS GradeLocal grade
A5,5 or 5,0

Tables of grades redistribution – download

Student Card

Upon arrival, every student who belongs to a student exchange programme shall be issued a student card of the Academy of Fine Arts (ASP) in Gdańsk. A single fee of PLN 17.00 is collected for the issue of the card. A card holder may use a number of discounts on public transport, cinema or theatre tickets and in clubs, bars and restaurants all over Poland.

Visa and residence permit

Citizens of non-EU countries ― before arriving in Poland a student should obtain a polish visa at the Polish Embassy in one’s country. In order to extend your stay in Poland, apply for the issue of a temporary residence card 45 days before the visa expiry date.

Citizens of the European Union who enter Poland without a visa may stay on the Polish territory without the need to legalize their residence for the period of 3 months. If their stay continues for more than 3 months, they are obliged to register their residence.

Registering the residence of EU citizens:

Initiating the administrative proceedings: an application for registering the residence with enclosures.

Location: the customer service hall of the Department for Foreigner Issues (room 1)
Pomorski Urząd Wojewódzki w Gdańsku
ul. Okopowa 21/27
80-810 Gdańsk

Subject and fee: no fees are due for the issue or exchange of a certificate of residence registration.

Customer service hours at the Department for Foreigner Issues:

  • Monday 9 a.m.-2 p.m.
  • Tuesday 11 a.m.-6 p.m.
  • Wednesday 9 a.m.-2 p.m.
  • Thursday 9 a.m.-2 p.m.
  • Friday 9 a.m.-2 p.m.

Fill your application for registering the residence at the latest upon the expiry of the 3-month period since entering the territory of the Republic of Poland.

Submit your application personally. This obligation does not apply to minor applicants.

  • An EU citizen means a foreigner who is:
    • a citizen of a member state of the EU,
    • a citizen of a member state of EFTA ― a party of the EEA agreement,
    • a citizen of the Swiss Confederation.
  • An application for registering residence should be completed in Polish.
  • Display a valid travel document while submitting your application for registering residence. An EU citizen may display another valid document that confirms the identity and citizenship. If you cannot display a travel document or another document that confirms the identity and citizenship, you may submit evidence, other than an official document, which enables to confirm the identity and EU citizenship beyond doubt.
  • An EU citizen whose residence has been registered is issued a certificate of residence for EU citizens.
  • A certificate of residence registration should be exchanged if:
    • any data included in the certificate change
    • it is destroyed
  • A new certificate of residence registration is issued in case of losing the certificate.
  • A certificate of residence registration is replaced or a new certificate is issued immediately upon request of an EU citizen.
  • An authority competent with regard to the registration of residence, the replacement or issue of a registration certificate for EU citizen is a voivode (governor) competent due to the place of residence of an EU citizen.
  • The failure to fulfil the obligation to register residence in the territory of the Republic of Poland is subject to fine.
  • Any documents in a foreign language and used in the residence registration procedure should be submitted together with the Polish translation made by a sworn translator.
  • Photocopies of documents used as evidence in the residence registration procedure should be certified as conforming to the original by an authorised person (an officer at the Department for Foreigner Issues, a notary public or a legal advisor, an attorney, a patent agent or a tax advisor representing an applicant).
  • In the course of the administrative proceedings, an EU citizen may be requested to come to the office personally in order to explain any circumstances necessary for taking a decision and may be obliged to submit documents other than listed here, in order to enable an administration officer to clarify an issue and take a decision taking account of the social needs and the reasonable interests of a party.
  • To facilitate customer service and minimise the waiting time, applicants are requested to fill in applications legibly and completely and to prepare a number of enclosure copies according to the list available on this website.
  • Upon submitting an application, a foreigner is issued a relevant confirmation that describes a type of an application submitted, a date of submission and a name as well as a signature of an officer who receives an application. The confirmation is of informative nature and does not constitute evidence of submitting complete documents. An officer is obliged to receive every application, even if it has any formal defects.


Insurance and medical service

EU citizens ― persons who reside on the territory of Poland temporarily are entitled to use free medical services pursuant to the European Health Insurance Card (EHIC). However, it is advisable to take out a separate accident insurance. National Health Fund:

Non-EU citizens ― Before coming to Poland, every student should arrange health insurance (e.g. Euro26 or Isic). According to domestic regulations concerning medical care, citizens from outside EU are obliged to bear the costs related to medical services. Such costs are later covered by their insurers.

Polish language course

For students who want to improve their Polish and for those who know it a little bit Academy of Fine Arts in Gdańsk organises Polish language course throughout whole academic year.

Incoming, Erasmus+ students may participate in polish language course without paying fees.


Akademia Sztuk Pięknych w Gdańsku
Targ Węglowy 6, 80-836 Gdańsk
+48 58 301 28 01  |